Review the sample agenda, which includes suggested activities with notes to help you run the meeting efficiently. It’s not uncommon for event planners to make mistakes while creating an agenda. Does everyone agree with the objective of the meeting? Kickoff Meeting – The complete guide to starting projects right, http://www.wrike.com/blog/02/28/2013/10-Phrases-That-Can-Ruin-Your-Project-Kickoff-Meeting, http://www.hitdocs.com/project-kickoff-presentation-pptx/, Introductions – if possible, include an office tour, get the client to meet the team who will be working on the project, The Big Picture – try and get the client to explain the overall context to the brief, Project Briefing – get the client to describe what their business problem is and the consumer’s need and the business’ solution, Success – understand how we will know if we’ve been successful and if possible, any failures from the previous vendor, Review priorities dependencies & constraints, SOW (Scope of Work) Discussion – discuss what the approved budget covers, and what it doesn’t, Process review – review the process that will be undertaken to achieve the business goals, and satisfy the consumer need, Review communication plan – discuss how, and how frequently you communicate project status, Discuss Risk, Issue and Change Management – understand the client’s attitude to risk and define your approach to manage it, Review roles & responsibilities – establish who’s the day to day contact, and who should be communicated to, Review client project governance – understand who’s actually calling the shots, and understand how long it’s going to take to get their approval on deliverables, Review Timings – ensure everyone’s clear about what’s happening, when, Discuss next steps – where do we go from here? Customizable flyer with great effects to let the image stand out as well as the information. If the meeting is to last one hour and you have five agenda items, that gives you a general idea of the timeframe you're working with. It is of utmost importance to mention any proposals made by any attendee so as not to forget deadlines or special projects after a meeting session. Often times, event planners fail to carry out such tasks and therefore cause the entire event to go off the rails. It doesn't mean every agenda item must be precisely 12 minutes, but the five combined obviously cannot average more time than that. Then, decide what you hope to accomplish by holding the meeting, and establish doable goals for your meeting. That is, you may … Here is one I made: http://www.hitdocs.com/project-kickoff-presentation-pptx/. Some Workplace Conflict Is Good for Business, Teamwork Interview Questions for Employers to Ask Candidates, How to Hold a Productive and Efficient Meeting With Your Team, Here Are Some Great Strategies for Productive Sales Meetings, If You Want to Build Successful Teams, Use These 12 Tips, How (and Why) to Hone Your Conflict Resolution Skills, Strategies for Effective Employee Management, Turn Your Meetings Into Productive Events, The Power of Positive Employee Recognition, Providing Feedback to Help Employees Improve, Management Systems to Improve Performance, A date, time, and location for the meeting, The amount of time that you anticipate the group will need to discuss each item. This will help you plan accordingly as you will know the exact the number of people who will be attending. Examples found on this page vary from business meeting agendas to safety meeting agendas and even family meeting agendas. Are you planning a meet and greet event and you are looking for an effective way to promote? This will ensure that you can schedule more effectively, and let the attendees know exactly what will be going on.
Keep the invites to a minimum but make sure the important people are there – if they can’t make it, reschedule.
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